Webcam studio management software: what it is and how to choose
Webcam studio software is a management system built around how a studio operates: it handles each model's profile and usernames by platform, shifts and work sessions, attendance, the earnings sheet and payroll each pay period at the exchange rate. A generic payroll program or ERP usually lacks these pieces.
By the Kondory Tecnología team. Published on , updated on .
How is it different from generic payroll software?
It understands how money is earned in a studio. Generic payroll pays a fixed salary; in a webcam studio, a model's payout depends on the tokens she made across several platforms, a percentage scale, the cut-off exchange rate and deductions that happen during the period.
- Earnings by model, platform, shift and day.
- Pay scale by token ranges and by model type.
- Conversion from tokens to dollars and pesos at the cut-off rate.
- Deductions for fines, store, advances and loans within the period.
- Shifts and work sessions with regular and make-up hours.
What features should it have at minimum?
At minimum, model profiles with usernames, shift and session logging, attendance, the earnings sheet and payroll. The rest depends on the size and model of your studio.
| Feature | What it's for |
|---|---|
| Model profile with usernames | The basis for earnings, attendance and payroll |
| Shifts and work sessions | Shows how many hours each model worked and on which shift |
| Attendance sheet | Records lateness and absences and feeds fines |
| Earnings sheet | Collects each model's tokens by platform and shift |
| Payroll with exchange rate | Calculates the period payout without manual formulas |
| Deductions and loans | Keeps a deduction from being forgotten or charged twice |
| Model dashboard | Shows the model how her payout was calculated |
How do you compare vendors?
Compare with a real pay period from your studio, not a slide deck. Ask to see one model from her shift to her payout.
- Does it handle your real pay scale, by model type?
- Does it lock an exchange rate per period and subtract the spread?
- Do store deductions and fines reach payroll on their own?
- Can the monitor work without seeing models' personal or financial data?
- Can the model review her payout without asking the administrator?
- Does it run in the cloud and on mobile, and export to Excel?
How is it rolled out in a studio?
Start with settings, then people. With locations, shifts, platforms and pay scale defined, register models with their usernames and the monitors, and the studio can run its first pay period in the system.
- Set up locations, shifts, platforms and the pay scale.
- Register models with their payroll type and usernames.
- Create monitor users and set their permissions.
- Run the first pay period in parallel with your current method and compare.
- Close the period in the system and turn on the model dashboard.